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Account & Settings

Shop details, VAT/tax, subscription, backup, and audit logs.

Account & Settings in GRX is where you configure your shop identity, tax (VAT) settings, subscription, backup, and view audit logs. Correct settings ensure that every quotation, invoice, and report is accurate and compliant.

What you can do

  • Shop settings — Set your workshop name, address, contact details, and logo. These appear on quotations, invoices, and reports.
  • VAT and tax settings — Configure your Tax Registration Number (TRN), VAT rate, and how VAT is applied (e.g. by default on invoices). Ensures UAE VAT compliance across the app.
  • Invoicing preferences — Set default terms, numbering, and any custom fields or text for invoices and quotations.
  • Subscription and billing — View your current plan (e.g. GRX Core or Advanced), billing cycle, and payment method. Upgrade or change plan as needed.
  • Backup — Initiate or schedule backups of your data so you can restore if needed. Follow the instructions in the app for backup and restore.
  • Audit logs — View a log of who did what and when (e.g. created or modified invoices, changed settings). Use for dispute resolution and compliance.
  • User and role management — If your plan supports it, add users and assign roles so staff have the right level of access (e.g. reception vs manager).

Workflow: Initial setup after signup

  1. Complete shop settings — Enter workshop name, full address, phone, and email. Upload logo if desired. Save.
  2. Set VAT/tax — Enter your UAE TRN and select VAT rate. Confirm how VAT should apply on new invoices and quotations. Save.
  3. Review invoicing preferences — Set invoice numbering, payment terms, and any default notes. Save.
  4. Add users (if applicable) — Invite team members and assign roles so everyone can access the right areas.

Workflow: Before VAT return or audit

  1. Verify TRN and VAT settings — Ensure Account & Settings shows the correct TRN and VAT configuration. All invoices in the period will use these settings.
  2. Run reports — Use Reports & Dashboard to generate VAT Summary and registers for the period. Cross-check with your records.
  3. Check audit logs if needed — If you need to explain a change (e.g. invoice amendment), open Audit logs and filter by date and user to see the history.

Best practices for UAE workshops

Keep shop and tax settings up to date so all customer-facing and statutory documents are correct. Review subscription and backup periodically. Use audit logs when resolving disputes or preparing for an FTA or internal audit.